Executive Secretary | Contract | Banking

Job scopes

• Provide high-level administrative support to the senior management team and ensure the efficient operation of the office.
• Manage the calendar/ schedule to ensure smooth arrangements of appointments and activities in a proactive manner
• Coordinate and set-up meetings, including sending meeting invites to all attendees, tracking acceptance of attendees, and booking of relevant facilities/venues
• Perform administrative functions such as managing claims & expenses, track access rights, updating of team offsites & distribution lists
• Assist in business travel support and arrangement including VISA application, travel claims, maintaining travel records, preparing itineraries, and managing meeting schedules for overseas trips
• Participate in ad-hoc project-based work and support any other administrative duties assigned
   

Requirements:

• Diploma/degree in any field
• At least 5 years of executive secretarial and administrative experience
• Experience in working with Senior Management
• Independent, excellent planning and organisation skills, meticulous and ability to multitask
• Good time-management skills with ability to prioritise tasks assigned and handle confidential matters with discretion
• Effective listening, communication, and interpersonal skills
• Excellent team player who is proactive and takes initiative
• Proficient with office automation and technology and, keeps up to date with the latest desktop applications including but not limited to MS Word, Excel, and Outlook